Research Advancement Administrator
Arizona State University
Sols Administration & Faculty
The primary role of the Research Advancement (RA) staff is to support one or more functional areas within a College/School/Department by providing direct support to research investigators in the area of proposal preparation. Colleges, schools and departments with large research portfolios employ RA staff directly; while Colleges, schools, and departments with smaller research portfolios are supported by the RA staff employed and housed within the Office of Knowledge Enterprise Development Research Operations. Research Advancement staff also serve as liaisons across campus between colleges, schools, departments and research investigators in their interactions with the Office of Research and Sponsored Project Administration (ORSPA).
$48,000 - $59,000 per year; DOE
Pre-Award Essential Duties:
•Performing funding searches to help identify opportunities
•Reviewing funding announcements and providing guidance on eligibility and sponsor requirements
•Contacting sponsors for clarification of application guidelines
•Providing assistance in drafting budgets and budget justifications in conjunction with PI/Unit
•Assisting subrecipients with questions related to completing subrecipient commitment forms
•Preparing sponsor budget forms or creating acceptable budget formats
•Assisting and completing other sponsor required forms and review for compliance (current and pending support, biosketches)
•Completing administrative information according to sponsor guidelines
•Completing and routing all internal forms using information provided by PI/Unit
•Verifying cost sharing required by sponsor
•Uploading files for sponsors requiring electronic submission
•Reviewing proposals against guidelines before sending to the Office of Research and Sponsored Project Administration
•Submitting applications to Office of Research and Sponsored Project Administration for review, signature, and transmittal to sponsor
•Assisting with post submission action items requested by the sponsor such as Just In Time requests, revised budgets, scope of work, additional certifications, etc.
•Acts as administrative resource to ASU research investigators, provides assistance, guidance and counsel during development, presubmission administrative review, management, authorization and transmittal of grant and contract proposals to federal, state, and private funding agencies to verify and ensure ongoing compliance with all applicable regulatory and financial compliance requirements.
•Performing other duties as assigned.
Post-Award Essential Duties:
•Assisting in all areas of award management, which may include but are not limited to: Guidance and assistance in preparing administrative post award management including At-Risks, Pre-Award Costs, Re-budgets, No Cost Extensions, Account monitoring and reconciling, Expense Transfers, Effort Reporting,
•Providing a resource to research investigators and departmental business staff on Sponsor policies and regulations regarding the administration of award funds, Monitoring compliance issues and assisting in resolution and account close out
•In conjunction with and in support of ORSPA, providing assistance and support securing additional information during negotiations as necessary; reading award documents to determine restrictions and other pertinent information
•Assisting ASU research investigators with renewals and periodic reports for grant agencies
•Working in conjunction with ORSPA and ASU research investigator to ensure timely and accurate post-award accounting of grants and contracts; reviews reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements
•Managing awarded projects in accordance with University and sponsor regulations; prepares standard and non-standard accounting reports for the ASU research investigators.
•Acting administrative resource to ASU research investigators and ORSPA staff to resolve problems and correct errors in fund management to ensure timely collection of revenue through accurate presentation of invoices
•Maintaining all applicable project records and files; decides proper handling of financial transactions; approves transactions within designated limits.
•Performing the duties as assigned.
Bachelor's degree in a related field. Three years of experience in a field appropriate to the area/unit of assignment OR Any equivalent combination of education and/or experience from which comparable knowledge, skill and abilities have been achieved.
•Experience in research advancement (i.e. grants management/support) in a higher education setting.
•Experience submitting system-to-system proposals.
•Demonstrated knowledge of Uniform Guidance.
•Demonstrated knowledge interpreting funding announcements (requests for proposals) and sponsor guidelines such as National Science Foundation, National Institutes of Health, Department of Energy, Department of Defense, and various philanthropic organizations.
•Experience in interpreting federal and philanthropic award terms and conditions.
•Evidence of effective communication skills – both written and verbal.
•Experience in determining and implementing solutions to problems.
•Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting.
•Use office equipment including a desktop computer
•Lift up to 20 pounds.
•Clearly communicate to perform essential duties.
•Work both independently or within a complex structured team.
•Work from general instructions on standard job duties and specific directions/ instructions on new assignments.
•Exercise judgment within defined procedures and practices to determine appropriate action.
The School of Life Sciences (SOLS) has provided a vital hub for creative excellence at Arizona State University, with more than 670 faculty, graduate students, postdoctoral fellows and staff, and research that ranges from studies on biodiesel and biohydrogen to vaccine development and the conservation of whales. As ASU’s first academic unit to fully reflect President Michael Crow’s integrated, interdisciplinary vision for the New American University, the School of Life Sciences offers active and evolving platforms for collaborative, cutting-edge research and faculty whose discovery is freed from traditional institutional boundaries.
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Instructions to Apply:
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
To apply please go to www.asu.edu/asujobs/ click "External Applicant" under Jobs at ASU, enter Req Id# 40114BR or go directly to: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?PageType=JobDetails&noback=0&partnerid=25620&siteid=5494&jobid=3385380#jobDetails=3385380_5494
Location/Region: Tempe, AZ (US - 85287)