About IAVM: Representing public assembly venues from around the globe, IAVM’s 7,000+ active members include managers and senior executives from auditoriums, arenas, convention centers, exhibit halls, stadiums, performing arts centers, university complexes, racetracks, and amphitheaters. IAVM’s mission is to educate, advocate for, and inspire public assembly venue professionals worldwide.
The Director of Meetings manages all aspects of IAVM’s meetings, programs and special events. The position is responsible for the implementation and dissemination of cost-cutting measures across all meetings. The Director of Meetings oversees a meeting department staff of one. Additionally, the Director is charged with following emerging trends, assessing needs and creating strategies for promoting attendance to and participation in programs geared to enhance the public assembly venue management profession.
- Manages all meetings and educational events for the association.
o Conducts event site selections
o Oversees all venue and hotel contracts and negotiations
o Creates and manages event and meeting budgets, monitors revenue and expenses, and takes corrective action to meet financial goals.
o Assists with marketing and promotional strategies, and assists with the creation of marketing/promotional material.
o Creates and manages vendor RFP’s
o Handles general destination management (what does this mean? – logistics for offsite events, any décor, transportation, etc.)
o Responsible for managing all audio-visual needs for meetings and events
o Responsible for food & beverage orders, guarantees and budgeting
o In cooperation with the Education department, prepares conference agenda and resume
o Negotiates and confirms all facilities contracts, including meeting room charges, meal charges, sleeping room charges, etc.
o In cooperation with education department, works in coordinating the physical set-up of meeting and event functions.
o Oversees all on-site logistics and plans staff involvement in event production and implementation.
o Conducts evaluations of meetings and events, incorporating the results into future plans.
- Works with volunteer members of committees to carry out education and conference plans.
- Responds to participant questions and requests related to meetings and events.
- In tandem with the education department and program committee, and with input from staff, contracts the keynote speaker at annual conference.
- Assists the association CEO and staff to communicate value of participation in association-hosted activities.
- Oversees the meetings team staff.
Other Responsibilities Include:
- Acts as an advocate for association and the content we create and disseminate by developing and delivering memorable events and conferences.
- Supports and collaborates with all committee volunteers.
- Supports education and sales teams as needed.
- Additional projects as assigned.
Skills, Knowledge, and Abilities:
- Strong organizational skills to handle multiple overlapping activities
- Team leadership and collaboration across departments
- Attention to detail and ability to create processes that manage detail
- Able to establish and meet schedules and deadlines
- Strong supervisory skills
- Knowledge of meeting facility food and beverage operations
- Proficient communication skills including public speaking, written composition, and computer operation
- Able to negotiate fairly and firmly with meeting facility personnel, suppliers, and presenters
- Practical experience in budgeting, program planning and coordination
- Able to work with volunteers while maintaining separation of staff and volunteer roles
- Available to travel (overnight stays required)
- Skill in solving problems and making on-the-spot decisions
- Able to professionally represent the association
- Able to lift moderately heavy boxes and equipment
- Bachelor’s degree in hospitality, tourism or similar.
- Professional experience may be substituted for education in the primary areas required for the position.
- Certified Meeting Professional (CMP) or Certification in Meeting Management (CMM) preferred.
- At least seven years’ experience in meeting planning and a minimum of five years’ experience as a manager or a Director of Events/Meetings; association experience helpful.
- Experience with Microsoft Office required and Adobe Creative Suite helpful.
Office environment, plus travel to a variety of meeting venues including hotels, convention centers and member venues. IAVM staff is currently working remotely which will likely continue. Face to face meetings in the office will be scheduled from time to time and there may be assignments to come into the office as necessary. This policy may be subject to change.
Travel up to 40%, primarily domestic.
Salary is $80,000. Compensation is negotiable based on experience.
Location/Region: DFW Metroplex